There’s a lot of info out there covering vacation rental management, so it can often be hard to separate the wheat from the chaff. For those just entering the business, working with poor advice or inflated expectations is a precursor to failure. We here at Tokeet have a vested interest in your success – so we know just what you need to get there!We’ve compiled a list of helpful materials to get you off on the right foot. Below, you’ll find a list of tools, guides, communities, and VRM resources suitable for first-timers. There’s plenty to be learned here as a novice too, so don’t click away just yet.
The Right Approach
It’s easy to get swept up in all the VRM fervor – the prospect of easy money has universal appeal. Unfortunately, this has led many people to enter the business with some unrealistic expectations.
While it is true that vacation rental management can be a lucrative venture, there’s nothing easy about it. Sure, the work is more hands-on and doesn’t require a résumé – but it is work nonetheless.
Here’s a few things to remember that’ll help keep you grounded:
- Vacation rental management is not a get-rich-quick scheme.
- There is risk involved.
- It’s highly competitive.
- Not everyone succeeds.
If that doesn’t deter you, then congratulations – you’re an entrepreneur. If you keep these things in mind, your approach will be a calculated one and your expectations will be realistic. In other words, you’re more likely to succeed.
Tools of the Trade
- Channel manager – Tokeet
- Contract management – Signature
- Automation – Automata
- Rate Research – Market Minder, Eliot (Soon to be deprecated)
- ROI Calculators – LearnAirbnb Host Calculator, Rented.com Income Calculator
Comprehensive VRM Guides
Do you have your reading glasses on? Good, because there’s a ton of stuff you need to read through here. Many of the guides featured in this section are published by Tokeet, but there are a few outside resources too. Just in case you’re not too fond of our writing style…
Beginner’s Guides (Comprehensive)
- Agoda’s Vacation Rental Handbook
- Beginner’s Guide to Vacation Rental Property Management
- How to Start a Vacation Rental Management Company
- Vacation Rental Training Resources for Managers & Staff
Marketing Guides
Airbnb Guides
- Beginner’s Guide to Airbnb Rental Management
- Airbnb Tips to Improve Your Listing(s)
- Airbnb SEO: How to Rank Higher
- Airbnb Management Software & Services
Miscellaneous Guides
- How to Write a Perfect Property Description
- Vacation Rental Owner’s Checklist
- Welcome Book Guide
- Effective Vacation Rental Property Website Guide
Communities & Resources
VRM Resource Sites
General VRM Communities
- Bigger Pockets
- SmartHosts.org
- VRMB Community (Membership)
Airbnb
HomeAway

Welcome to Tokeet’s Podcast — your trusted source for insights, trends, and strategies shaping the vacation rental industry. Each episode features expert interviews, data-driven analysis, and practical tips to help property managers grow their businesses, improve guest experiences, and stay ahead in a rapidly evolving market. Whether you’re new to short-term rentals or managing a large portfolio, tune in to stay informed and inspired.
A high Airbnb occupancy rate can look healthy while hiding underpriced nights, heavy turnover, or weak margins. A low rate can point to pricing, but it can also expose listing friction, stay restrictions, weak visibility, or poor conversion.
In this episode, we break down how to calculate occupancy correctly and why broad averages are often a weak benchmark. We also look at booking pace, comparable local listings, and the difference between a demand problem and a pricing problem.
The goal is not to chase one percentage. It is to use occupancy as a signal for the next decision.
Key Takeaways:
✅ Calculate occupancy from booked nights and available nights
✅ Compare similar listings in the same market and season
✅ High occupancy can signal underpricing
✅ Low occupancy does not always mean rates are too high
✅ Change one variable at a time and review the result
Related Links:
Company: https://www.tokeet.com/
Blogs: https://www.tokeet.com/blog/
Blog: Airbnb Occupancy Rate: Benchmarks That Actually Help 👉https://blog.tokeet.com/airbnb-occupancy-rate/
This is a public episode. If you would like to discuss this with other subscribers or get access to bonus episodes, visit podcast.tokeet.com


